Tutoring Centre and Course Management Software

Students, parents and teachers in one system from pre-enrolment to graduation, with attendance and exam results reaching parents’ phones instantly.

Student Enrolment CRM Parent Mobile App Online Exams and Mock Tests Attendance and Absence Tracking

AddressAtaşehir, Istanbul

Phone+90 850 335 10 87

E-mailinfo@360-soft.com

Tutoring Centre and Course Management Software

Industry Challenge

Where are students lost during enrolment season and term time?

The year at a course provider or tutoring centre splits into two busy periods: enrolment season and term time. During enrolment season, pre-enrolment requests coming in by phone, web form and social media pile up in scattered lists; follow-up is slow and the prospective student goes elsewhere. During term, attendance, mock exam results, instalment tracking and parent updates eat into the time of teachers and student counsellors.

Common problems at education providers

Pre-enrolment requests get lost: Nobody records who called, who was given information and when to call back; enrolment advisers call the same parent twice or not at all.
Parent communication is one-way and late: Absences and exam results reach parents weeks later or only at parents’ evening.
Mock exam results are not analysed: Results from the optical reader stay in Excel, and a student’s progress by topic cannot be tracked.
Instalments are tracked by hand: Overdue payments are found one by one in the accounting list.
Timetable and branch chaos: Teacher and classroom planning clashes across multiple branches.

360 Soft solves these problems with a CRM software that manages enrolment, an institution management panel and a mobile app used by parents and teachers. The structure is designed around your teaching model (one-to-one tutoring, group courses, exam preparation centre or private school).

Modules

Course and tutoring centre management modules

Rolled out with the modules chosen to fit your institution’s model.

Student Enrolment CRM

Pre-enrolment requests from web forms, phone and social media in one pool, with adviser assignment, call notes, call-back reminders and an enrolment conversion report.

Student and Parent File

Identity and contact details, enrolled programmes, payment plan, absences, exam history and counselling notes on a single file.

Parent Mobile App

Parents see absences, exam results, homework, instalment status and announcements, and can message teachers or the counselling team.

Attendance

Per-lesson attendance from the teacher’s screen or QR/card scanning at the entrance, with instant notification to parents for absences.

Online Exams and Mock Test Analysis

A question bank tagged by topic and learning outcome, timed online exams and automatic scoring, plus import of optical mock exam results and progress charts by topic.

Timetable and Branch Management

Weekly timetables by class, classroom and teacher, with clash checks and a cross-branch view.

Payment Plans and Instalment Tracking

Instalment plans at enrolment, payment entry, an arrears list and automatic reminders as due dates approach.

Automated Notifications

Absence alerts, exam results, instalment reminders and announcements sent as app notifications or WhatsApp messages through n8n flows.

Comparison

Recommended modules by institution type

These recommendations are a starting point; scope is defined separately for each institution.
Institution Type	Key Modules	Typical Extra Need
Tutoring / exam preparation centre	Mock exam analysis, attendance, parent app	Optical result import, counselling notes
Language school	Enrolment CRM, level and course tracking, payment plan	Placement test, certificate generation
Private tuition / study centre	Timetable, teacher calendar, per-lesson pricing	Teacher earnings report
Arts and sports courses	Group management, attendance, membership fee tracking	Event and performance announcements
Private school	Parent app, homework and announcements, payment tracking	School bus and cafeteria updates

Architecture

Roles, app and integrations

How is the system structured?

The software consists of a web panel with roles for management, enrolment advisers, teachers, counsellors and parents, and a mobile app that uses the panel’s API. The mobile app is built from a single codebase for iOS and Android; parents and teachers log into the same app with different roles. At multi-branch institutions, each branch sees its own data while head office monitors all branches side by side.

On the pre-enrolment side, the forms on your website and your WhatsApp line are connected directly to the CRM. During enrolment season, an AI chatbot using information approved by your institution can give the first answer to recurring questions such as “how much are the fees, which days are the lessons” and then hand the conversation to an adviser. Notification flows run on n8n and WhatsApp chatbot infrastructure.

In the exam module, the question bank is kept with topic and learning-outcome tags, so a report shows which topics each student needs to revise. Import is set up after examining the format of the results file produced by your current optical reader software.

Process

Implementation process

A transition planned for the start of term, in line with your academic calendar.

Institution Analysis

We review your teaching model, enrolment process, branch structure, payment plans and the tools you currently use.

Scope and Fixed Proposal

Modules, roles and integrations are pinned down in a written scope and a fixed-price proposal is issued.

Development and Data Migration

The panel and mobile app are developed, and student, parent and payment data are migrated from your existing lists.

Start-of-Term Pilot

Where possible, live use begins at the start of a new term with one branch or one group of classes.

Rollout and Support

All branches are moved over, user guides are prepared for teachers and parents, and support continues throughout the term.

Price

A proposal tailored to your institution

Your institution’s website and search visibility also matter for attracting more prospective students during enrolment season; our corporate web design and SEO services can be connected to the same form and CRM infrastructure as this software.

Price: A fixed-price proposal tailored to your project, within 24 hours. Request a quote or call +90 850 335 10 87.

Sık Sorulan Sorular

No. Notifications and records that must be submitted to the authorities continue to go through the relevant official systems. This software manages your institution’s internal operations: pre-enrolment and sales, parent communication, attendance, payment tracking, exams and reporting. By exporting the data you need, it helps reduce manual entry for official procedures.

Multiple-choice, true/false, fill-in-the-blank and open-ended questions can be set up. The results file from mock exams marked with optical answer sheets can also be imported and shown on the same reporting screen. Analysis by topic and learning outcome depends on how the question bank is tagged.

Teachers open the class list on their own phone or tablet and mark students. If the institution prefers, attendance can also be taken by scanning a QR code or card at the entrance. When an absence is recorded, an app notification or WhatsApp message is sent to the parent automatically.

Yes. A payment plan is created at enrolment, and instalment due dates, payments made and arrears appear on the student file. Parents receive automatic reminders for upcoming instalments. For online collection, we can integrate with the infrastructure of the payment provider you work with.

Teachers see only their own classes, and parents see only their own child. Permission levels, audit logs, encrypted connections and regular backups are set up by default. Because children’s data calls for particular care, we agree together during scoping which data will be collected and keep it to a minimum.

It depends on the number of branches, student volume, the modules you need and the scope of the mobile app. A fixed-price proposal tailored to your project is sent within 24 hours.

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