Trust is the biggest issue in cooperatives: members want to see where their contributions go and how the project is progressing. When information is shared only at assemblies and on paper, doubts and objections grow. In our system each member’s dues and payments are tracked, expenses and contractor payments are recorded with documents, and members see their balance, spending summaries and progress photos in a portal.
Cooperative problems
- Members unable to see spending
- Dues and late fees calculated by hand
- Hard to prepare assembly documents
- Share transfers not tracked
Modules
Member registry
Membership, shares, transfer history and contacts.
Dues and payments
Dues plans, late fees and online payment.
Expenses and contractor payments
Contractor invoices and documents.
Progress reports
Construction or project progress with photos.
Assemblies
Invitations, attendance, agenda and resolutions.
Member portal
Personal balance, spending summary and announcements.
How it works day to day
- 1
Members and dues plans are set up.
- 2
Dues are charged and payments tracked.
- 3
Expenses and contractor payments are recorded with documents.
- 4
Members follow progress in the portal.
- 5
Assembly documents are produced from the system.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
Small cooperatives can manage with accounting software and spreadsheets at first.
When custom software pays off
Large housing cooperatives build trust and reduce objections with a transparency portal and dues management.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 14 screens and 7 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €300 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Do members see every expense?
At the level of detail the board decides: summaries or individual documents.
Are late fees calculated automatically?
Yes, at the rate in your statutes.
Is it suitable for agricultural cooperatives?
Yes, with produce deliveries and member payments.
Are share transfers recorded?
Yes, with dates and documents.
