A venue’s most valuable asset is its dates. Giving the same Saturday to two couples or forgetting a provisional hold costs money and reputation, and paper diaries carry exactly that risk. In our system dates appear per venue on a calendar, provisional holds expire automatically and a deposit confirms the date. Package, menu and extra choices become the contract and payment instalments are reminded automatically.
Venue problems
- Double-booking risk
- Forgotten provisional holds
- Package and menu changes not recorded
- Instalments and balances getting mixed up
Modules
Date calendar
Venue, session and availability; colour-coded holds and confirmed bookings.
Holds and deposits
Hold duration, deposit confirmation and refund rules.
Packages and menus
Packages, per-head menus and extras with automatic pricing.
Digital contract
Contract generated from choices with online approval.
Payment plans
Instalments, reminders and receipts.
Event day plan
Staff, suppliers and timeline.
How it works day to day
- 1
Couples view the venue; available dates are visible instantly.
- 2
A hold is placed with an expiry.
- 3
A deposit confirms the date and the contract is prepared.
- 4
Instalment reminders go out automatically.
- 5
The operations list is shared with the team in the event week.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
A single-venue business can use a simple calendar app, with care to avoid double bookings.
When custom software pays off
Businesses with several venues and event services benefit from custom software that ties packages, contracts and payments together.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 12 screens and 8 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €300 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can couples see available dates online?
Optionally; enquiries go straight to the dashboard.
What happens when a hold expires?
The date is released and the responsible staff member is notified.
Can contracts be signed digitally?
Yes, with online approval and optional e-signature integration.
Can several venues be managed?
Yes, each with its own calendar and sessions.
