In a testing lab every step from sample reception to the signed report must be traceable. When audit records live in spreadsheets and paper forms, both the error risk and the effort before every assessment grow. The LIMS we build gives every sample a barcode and records which test was run, on which instrument, by whom and with which method. Results are checked against limits automatically and approved reports appear in the client portal.
What labs struggle with
- Not knowing which stage a sample is at
- Reports written by hand and taking too long
- Missed instrument calibration and maintenance dates
- Records hard to pull together for audits
LIMS modules
Sample reception and barcodes
Client, sample type, requested tests; barcode labels and chain of custody.
Worklists and assignment
Tests assigned to staff and instruments, turnaround tracking and delay alerts.
Results and limits
Methods and units, out-of-spec alerts, retest records.
Approval and reporting
Technical review, report templates, electronic signature and numbering.
Instruments and calibration
Instrument records, calibration and maintenance calendar, nonconformities.
Client portal
Clients see sample status and download reports online.
How it works day to day
- 1
The sample is received, barcoded and test packages are selected.
- 2
Tests are distributed to staff and instruments automatically.
- 3
Results are entered or imported and compared with limits.
- 4
The technical manager approves, the report is generated and the client is notified.
- 5
Every step is stored as a traceable audit record.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
A small lab running standard tests can work with an off-the-shelf LIMS; customisation costs rise quickly as needs grow.
When custom software pays off
If you have your own methods, report formats and accreditation scope, a LIMS built around your workflow shortens audit preparation and report turnaround.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 20 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €450 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Is a LIMS required for accreditation?
Accreditation does not prescribe specific software; it requires reliable, traceable records. A LIMS makes keeping them systematic much easier.
Can results be imported from instruments?
Yes, from instruments that export CSV or LIS data; fast entry screens are built for the rest.
Can we keep our report format?
Yes, your existing report template is reproduced digitally.
How do clients see their results?
They log in to the client portal to follow sample status and download approved reports.
