An export order has dozens of steps from proforma to payment: production, quality, packing, freight, customs broker, certificates and letters of credit or advance payments. Tracked in email chains, one missing document can hold a container at the port. In our system each export order moves along a timeline with a document checklist. Production status, shipment and documents are visible on one screen, and the buyer follows the order in their own portal.
Exporter problems
- Documents found missing at the last minute
- Not knowing the production stage of an order
- Foreign-currency collections and terms getting mixed up
- Endless status emails to buyers
Modules
Proformas and orders
Multilingual proformas, Incoterms, currencies and terms.
Production tracking
Order production stages and delivery risk.
Shipment planning
Container loading plans, packing lists, freight and forwarder details.
Document checklists
Required documents by country and product, upload and approval.
Payments and terms
Advance, documentary collection and L/C tracking.
Buyer portal
Order status and document downloads for buyers.
How it works day to day
- 1
A proforma is issued and becomes an order.
- 2
Production stages are tracked.
- 3
The shipment is planned and the document list created.
- 4
Documents are uploaded, checked and shared in the portal.
- 5
Collections are tracked until closure.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
Companies with few export orders may manage with their ERP’s trade module.
When custom software pays off
Exporters shipping to many countries with document-heavy products reduce delays and penalties with software that ties orders, documents and payments together.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 16 screens and 8 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €350 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Which languages can proformas be issued in?
English as standard; German, Arabic, Russian and others can be added.
Can our customs broker access it?
Yes, with restricted rights to upload and view documents.
Does it match ERP orders and invoices?
Yes, ERP integration prevents double entry.
Is it suitable for cross-border e-commerce?
Marketplace and e-commerce exports can be handled in a separate flow.
