New animals arrive at a shelter every day, and for each one the pick-up location, microchip, vaccinations, neutering, treatment and kennel need recording. When records are kept in a ledger and adoption posts are scattered across social media, nobody can say when an animal was neutered or who adopted it. In the system we build each animal is registered with its microchip number, photo and medical history, and its kennel and treatment plan are tracked. Adoptable animals are listed on the website, applications are assessed, and post-adoption follow-up visits and donations are managed from the same dashboard.
Problems we see in shelters
- Animal records scattered across paper ledgers
- Neutering and vaccination schedules slipping
- Adoption applications getting lost on social media
- No follow-up after adoption
Modules
Animal intake
Pick-up location and date, microchip, photo, breed and behaviour notes.
Health and treatment
Vaccination, neutering, treatment and vet examination history.
Kennels and care
Kennel occupancy, feeding and cleaning schedules.
Adoptions
Website listings, application forms, assessment and adoption contracts.
Follow-up visits
Post-adoption check-ins and photo updates.
Volunteers and donations
Volunteer shifts, food and medicine donations, online giving.
How it works day to day
- 1
The field team registers the animal with location and photo.
- 2
A vet examination, vaccination and neutering plan is opened.
- 3
The animal is assigned a kennel and its care and treatment are tracked.
- 4
Adoptable animals are published on the website.
- 5
The application is approved, the contract signed and follow-up visits planned.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For small volunteer groups, shared spreadsheets and social media pages can do the job at first.
When custom software pays off
For municipal shelters and established charities, custom software that brings intake, health, adoption and donations into one system delivers accountability and transparency.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 18 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €400 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Is registration with the microchip database automatic?
Direct integration depends on database access; microchip and owner details are prepared in the format the database requires.
Do adoption listings appear on our website?
Yes, animals marked as adoptable are listed automatically on the website with photos and details.
Are applicants’ details secure?
Application details are visible only to authorised staff and collected with a GDPR privacy notice.
Can volunteers use the system?
Yes, volunteers get limited access showing only care and shift screens.
