In a special education centre every student has a different diagnostic assessment, programme and monthly allowance of individual and group sessions. When hours are counted by hand, publicly funded invoices end up with too many or too few sessions, assessments expire unnoticed and individual education plans are left unwritten. In the system we build each student’s assessment expiry date, programme and monthly session allowance are recorded, and the timetable is filled according to teacher and classroom availability. Teachers log sessions in the app and add notes against IEP goals; parents see progress and attendance on their phone.
Problems special education centres face
- Monthly session hours counted by hand
- Expiring assessment reports being missed
- IEPs and evaluation forms scattered across files
- Transport routes and parent communication handled by phone
Modules
Student and assessment
Assessment report, diagnosis, programme, and alerts for start and expiry dates.
Timetable
Individual and group sessions planned by teacher and classroom.
IEP module
Long and short-term goals, outcome assessment and term reports.
Attendance and make-ups
Missed sessions, make-up planning and monthly session summaries.
Transport planning
Routes based on student addresses and attendance on the bus.
Parent app
Session notes, progress reports, announcements and messaging.
How it works day to day
- 1
The student is enrolled with assessment and programme details.
- 2
The monthly session allowance is distributed across teacher calendars.
- 3
The teacher logs the session and adds a note against an IEP goal.
- 4
Parents see the session summary and announcements in the app.
- 5
At month end the session hours report and invoicing are prepared.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For small centres, ready-made special education software can cover enrolment and session-hour tracking.
When custom software pays off
Multi-branch centres that also want transport and a parent app, or want to run the IEP process their own way, get more out of custom software.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 20 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €450 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Is data entry to the education authority automatic?
Instead of a direct integration, session hours and attendance are exported in the format the authority’s reporting requires.
What can parents see?
Only their own child’s timetable, attendance, teacher notes and progress reports.
Is student data secure?
Diagnosis and assessment details are stored encrypted as sensitive data and hidden from unauthorised staff.
Can we move our existing student records?
Yes, student and assessment details are imported from Excel lists or an export of your old program.
