In a dental clinic one patient’s treatment stretches over months: examination, panoramic X-ray, treatment plan, root canal, implant and prosthetic sessions. When the plan lives on paper and payments in a separate ledger, which tooth is finished, what balance remains and how much each dentist has earned become a monthly argument. In the system we build every patient gets a treatment plan on an interactive dental chart; each completed procedure is recorded on the tooth and balances and instalments update automatically. Chair and dentist-based booking, SMS reminders and dentist commission reports are managed from the same dashboard.
Problems we see in dental clinics
- Treatment plans and completed procedures not matching
- Remaining balances getting mixed up on instalment plans
- Dentist commission and payouts calculated by hand
- No-show patients leaving chairs empty
Modules
Dental chart
Current status, planned and completed procedures per tooth and surface.
Treatment plan and consent
Treatment options with pricing, patient approval and digital consent forms.
Chair scheduling
Calendar by dentist, chair and procedure length, with a waiting list.
Payments and instalments
Deposits, payment plans, card and bank transfer, due-date reminders.
Imaging archive
Panoramic, periapical and intraoral photos stored on the patient record.
Dentist payouts
Commission by procedure or by collected revenue, with lab costs deducted.
How it works day to day
- 1
The patient books and receives an SMS reminder.
- 2
At the examination the dental chart and X-rays are recorded.
- 3
The treatment plan and price are approved by the patient.
- 4
Each session’s procedure is recorded on the tooth and payment is taken.
- 5
At month end dentist payouts and clinic revenue reports are ready.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For a single-dentist surgery, off-the-shelf dental software usually covers booking and patient records.
When custom software pays off
Multi-branch clinics with different commission rules that also want lab and stock tracking get more value from a system built around their own workflow.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 20 screens and 10 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €400 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can patient records from our old program be migrated?
Yes. Patient records, balances and treatment history are imported from any program that can export to Excel or a database dump.
Can dentists enter the treatment plan on a tablet?
Yes, the dental chart is marked by touch on the chairside tablet.
Is patient data stored in line with GDPR?
Data is encrypted, with role-based access and audit logs; consent and privacy notices are built into the system.
Can we track work sent to the dental lab?
Yes, crown and prosthetic orders are tracked by lab, send date and return date.
