In conference organising, registrations arrive through forms, payments by bank transfer and papers by email; on the trade show side, booth sales and catalogue details sit in separate spreadsheets. On opening morning long queues form at the registration desk, and nobody knows how many people attended each session or who has earned a certificate. In the system we build, attendees register, pay and book accommodation online, and a QR-coded badge arrives by email. Abstract submission and peer review run in the same dashboard, session check-ins are counted by scanning, and attendance certificates are generated automatically.
Problems organisers face
- Long queues at the registration desk
- Matching bank transfers to registrations
- Abstract and review process scattered across email
- No way to tell session attendance or certificate eligibility
Modules
Online registration
Fees by attendee type, early-bird discounts and group registration.
QR badge
Personal QR code, fast on-site printing and entry scanning.
Abstracts and peer review
Abstract submission, blind review, accept-reject decisions and programme building.
Booth sales
Exhibition floor plan, booth booking and exhibitor catalogue.
Accommodation and transfers
Hotel room blocks, room matching and airport transfers.
Certificates
Automatic attendance certificates based on time spent in sessions.
How it works day to day
- 1
The attendee registers on the website and pays.
- 2
The QR badge and programme details are emailed.
- 3
On event day, entry is by QR scan at the door.
- 4
Session check-ins and booth visits are recorded.
- 5
After the event, certificates and reports are generated.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For small one-off events, ready-made ticketing and form tools can be enough.
When custom software pays off
For organisers who run regular conferences or trade shows and manage abstracts, booth sales and certificates, a custom system is reused for every event.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 22 screens and 10 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €500 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can several events run in the same system?
Yes, each conference or show is opened as a separate event while the attendee and company database stays shared.
Are hybrid events supported?
A live stream link and viewing-time tracking can be added for online attendees.
How is attendee data protected?
Explicit consent texts are collected at registration and data is stored with role-based access in line with GDPR.
What if the internet drops at the door?
The scanning app downloads the attendee list in advance and syncs entries when the connection returns.
