Parents who choose a tutoring centre want to know two things: did my child really attend, and are their scores improving? When attendance is on paper, mock exam results sit in answer-sheet scanner printouts and homework lives in teachers’ notebooks, you cannot give parents a regular, reassuring picture. In the system we build, students check in with a card or QR code and parents are notified instantly. Mock exam results are analysed by subject and topic, weak topics appear on the mentor’s screen, and homework, study sessions and meetings are visible in the parent app.
Problems we see in tutoring centres
- Parents learning about attendance too late
- Mock exam results not analysed by topic
- Homework tracking that varies from teacher to teacher
- Late instalments going unnoticed
Modules
Check-in and check-out
Entry by QR code or card with instant parent notification.
Mock exam analysis
Scores, rankings and topic-level gap analysis from answer-sheet scanner files.
Homework tracking
Teachers set homework and parents can see completion status.
Study session planner
One-to-one and group sessions with teacher and classroom calendars.
Mentoring
Meeting notes, target schools and progress charts.
Payment tracking
Contracts, instalment plans and overdue reminders.
How it works day to day
- 1
When the student arrives they check in with a QR code and the parent is notified.
- 2
Teachers set and check homework in lessons and study sessions.
- 3
Mock exam results are uploaded and a topic-level analysis is generated.
- 4
The mentor plans sessions around weak topics and meets the parents.
- 5
At month end attendance, score progress and payment status are reported.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For small single-site tutoring centres, ready-made course tracking apps can cover the basics.
When custom software pays off
For organisations that want to combine mock exam analysis with mentoring and parent communication and deliver a consistent service across several sites, a custom system builds parent trust and re-enrolment.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 19 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €400 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can results from the mock exam publishers we use be imported?
Answer-sheet scanner and publisher result files are imported, with the format mapped during setup.
What can parents see?
Check-ins and check-outs, homework, mock exam results, the shared part of mentoring notes and payment status.
Can students use the app as well?
Yes. Students see their homework, session times and mock exam analysis in their own account.
Is children’s data handled in line with GDPR?
Parental consent is recorded, data is stored encrypted and each user sees only the students they are authorised for.
