At an electrical wholesaler the price comes from the brand list price with discounts that vary by customer group, and the lists are updated several times a year. A project quote has hundreds of lines, cable is bought by the drum and sold by the metre, and the length left on a cut drum is often unknown. In the system we build, brand price lists are uploaded in bulk and the net price is calculated instantly from a customer-by-brand discount matrix. Project quotes are imported from an Excel take-off list and revised, an approved quote becomes an order and a delivery, and cable drums are tracked by length and batch.
Problems electrical wholesalers face
- Errors in list price and discount calculations
- Project quotes with hundreds of lines taking days
- Not knowing the remaining length on cut cable drums
- Losing track of where a quote stands
Modules
Price lists and discounts
Brand list prices, customer group discounts and promotion rules.
Project quotes
Import from a take-off list, alternative brands, revisions and approval tracking.
Drums and lengths
Remaining metres per cable drum, cutting records and part-length sales.
B2B portal
Electricians and subcontractors place orders at their own price and see their balance.
Orders and delivery
Partial shipments, back orders, e-delivery notes and site delivery.
Accounts and risk
Customer credit limits, payment terms, cheque tracking and collections.
How it works day to day
- 1
A take-off list arrives from the customer and a quote is prepared.
- 2
Discounts are applied and the quote is revised with alternative brands.
- 3
The approved quote becomes an order and stock is reserved.
- 4
The warehouse cuts cable, picks and ships with a delivery note.
- 5
Invoice and payment are posted to the account and the quote conversion report updates.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For dealers with few project quotes and mostly counter sales, the quoting module of an ERP may be enough.
When custom software pays off
For wholesalers who work with a multi-brand discount matrix, prepare large project quotes and need cable length tracking, a custom system noticeably cuts quote time and pricing errors.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 20 screens and 10 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €500 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
How are brand price lists updated?
The Excel list from the manufacturer is matched by product code and uploaded in bulk, and the changed prices are reported.
How do we send a quote to the customer?
The quote is produced as PDF and Excel and sent by email or WhatsApp, and the customer’s approval is recorded in the system.
Will it clash with our ERP?
Stock, accounts and invoices stay in the ERP; this system manages quotes, discounts and the B2B flow and passes them to the ERP.
Can electricians order from site?
Yes. The B2B portal works on a phone, and the electrician sees their own price and stock availability when ordering.
