At organisations running certified training, registrations come in by form, payments by bank transfer, attendance on sign-in sheets and certificates are prepared one by one in Word. It becomes unclear who has met the attendance requirement, certificates cannot be verified against forgery, and invoices for corporate participants are delayed. In the system we build, participants choose a course and register and pay online; attendance is taken by QR code at every session. Certificates with a verification code are generated automatically for those who meet the attendance and exam requirements, employers can check them by QR, and corporate registrations are invoiced in bulk.
Problems we see at training providers
- Matching registrations and payments taking too long
- Attendance tracked on paper sign-in sheets
- Certificates prepared by hand and impossible to verify
- Delayed invoices for corporate participants
Modules
Course catalogue
Programme, dates, capacity, fees and early-bird discounts.
Registration and payment
Individual and corporate registration, online payment and billing details.
QR attendance
Attendance logging and percentages for in-room or online sessions.
Exams
Online exams, automatic scoring and pass criteria.
Verifiable certificates
Serial-numbered PDF certificates with QR verification.
Trainers and rooms
Trainer calendars, room planning and trainer fee calculation.
How it works day to day
- 1
The course is added to the catalogue and registration opens.
- 2
The participant registers and pays, and a confirmation email goes out.
- 3
At every session participants scan a QR code to be marked present.
- 4
At the end of the programme an exam is held and those who meet the criteria are identified.
- 5
Certificates are generated and sent automatically, and invoices are issued.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For organisations running a handful of courses a year, ready-made event registration and form tools may be enough.
When custom software pays off
For providers running regular certificate programmes with attendance and exam requirements where certificates must be verifiable, a custom system reduces workload and reputational risk.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 21 screens and 11 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €500 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can we design our own certificate?
Yes. Your template is uploaded and the name, date and serial number are filled in automatically.
How is attendance measured in online courses?
Attendance time is pulled from the video platform or recorded with in-session QR and confirmation steps.
Can companies register their staff in bulk?
Yes. The company contact uploads a list and a single invoice and company report are created.
How is participant data stored?
Data is stored encrypted, and the certificate verification page shows only the name and programme.
