In interior design half the job is design and the other half is procurement: tiles, light fittings, furniture, lighting and fabrics arrive from dozens of suppliers with different lead times. The product the client approved gets confused with the one ordered, and the budget is quietly exceeded. In the system we build, the project becomes a product list room by room, and each item’s image, supplier, price and client approval sit on a single line. Approved items turn into orders, delivery lead times are monitored and the installation team reports progress from site.
Problems interior designers face
- Products ordered without client approval
- Supplier lead times going untracked
- Budget overruns noticed late
- Commission and discount details scattered
Modules
Room and product schedule
Products, images, dimensions and quantities listed by room.
Client approval
Online approval of product alternatives, prices and budget.
Procurement
Supplier orders, lead times, deposits and delivery tracking.
Budget control
Approved budget, actual cost and variance report.
Installation tracking
Tradesperson and crew assignment with photo progress records.
Handover certificate
Snag list and a digitally signed handover.
How it works day to day
- 1
The project is broken down into rooms and product items.
- 2
The client approves product choices and the budget online.
- 3
Approved items turn into supplier orders.
- 4
The installation team reports fitting and progress from site.
- 5
Snags are closed and the handover certificate is signed.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For studios that provide design only, general project management tools may be enough.
When custom software pays off
In studios that also handle procurement and work turnkey, a custom system that unites product approval, ordering and budget prevents errors and overruns.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 18 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €450 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can supplier catalogues be loaded into the system?
Excel price lists are imported, and frequently used products are kept in the studio’s own catalogue.
Will the client see our margin?
No, the client sees only the selling price offered to them; cost and commission stay in internal reports.
Can the site team use it from a phone?
Yes, the installation team views its task list and uploads photos from mobile.
Can we follow several projects at once?
Yes, the dashboard shows budget, order and delivery status for all projects together.
