In workplace safety the paperwork can look complete, yet what actually happens on site often goes unrecorded: near misses are told verbally, corrective actions are not followed up, and nobody knows when an employee’s PPE was issued. In an inspection the training certificate or the risk assessment revision turns out to be missing. In the system we build the risk assessment is held by department and activity, with an alert as the review date approaches. Site audits are carried out on a mobile checklist and each non-conformity becomes a corrective action with photo evidence; employees can report a near miss from their phones.
Problems we see in OHS processes
- Near misses never being recorded
- Corrective actions forgotten before they are closed
- Training and medical check dates being missed
- PPE issue going undocumented
Modules
Risk assessment
Risk and review tracking by department using a Fine-Kinney or 5x5 matrix.
Site audit
Mobile checklist with photo and location-stamped non-conformity records.
Corrective action
Owner, deadline, evidence and closure sign-off.
Training and medicals
Mandatory training, certificates and periodic health examinations.
PPE issue
Equipment issued per employee, signature and renewal date.
Incidents and near misses
Incident reporting, root cause analysis and statistics.
How it works day to day
- 1
Risk assessments for departments and activities are entered in the system.
- 2
The safety officer audits the site with the mobile checklist.
- 3
Non-conformities are assigned to the owner as corrective actions.
- 4
Employees report near misses from their phones.
- 5
At month end training, incident and action reports go to management.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For small, low-risk businesses, the system of the external OHS provider they already use may be enough.
When custom software pays off
For multi-site, high-risk operations with their own safety team, a site-focused custom system noticeably improves audit readiness and reduces accident risk.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 18 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €400 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Does it send data to the national OHS registry automatically?
Nothing is written directly into the official system; appointment and contract details are kept in a compatible form and are easy to transfer.
Can audits be done without internet on site?
Yes. The app works offline and records sync once a connection is available.
How is employee health data protected?
Health information is held as special-category data under a separate permission; only the occupational physician can access it.
Can our existing risk assessments be imported?
Excel risk assessments are imported and put under revision tracking in the system.
