With a birthday cake, the number of tiers, the filling, the inscription and the delivery time can all be ruined by a single mistake. When orders are scattered across notebooks and messages, the production kitchen only finds out in the morning how many cakes it must make that day, and waste and expiry dates at the branches go untracked. In the system we build, custom cake orders are recorded with size, filling, inscription and a design photo, and a deposit is taken. Orders and branch requests become a daily production plan, recipes calculate ingredient needs and costs, and deliveries are tracked per branch.
Problems we see in bakeries
- Order mistakes in cake inscriptions and designs
- The production kitchen learning daily needs too late
- Product costs and margins unknown
- Waste and expiry dates untracked at branches
Modules
Custom order form
Servings, tiers, filling, inscription, design photo and delivery time.
Production plan
Daily production list from orders and branch requests.
Recipes and costing
Recipes by weight, ingredient requirements and product cost.
Branch deliveries
Branch requests, delivery notes and receipt confirmation.
Waste and expiry
Use-by dates, returns and waste records.
Deposits and payments
Deposit, balance due and ready notification.
How it works day to day
- 1
A custom cake order is taken with a design photo and deposit.
- 2
In the evening orders and branch requests become the next day’s production plan.
- 3
The production kitchen issues ingredients according to the recipes.
- 4
Finished products are dispatched to branches or prepared for collection.
- 5
At the end of the day sales, waste and cost reports are produced.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For a single-site bakery with few custom orders, an off-the-shelf POS and a simple order book app may be enough.
When custom software pays off
For businesses supplying branches from a central kitchen and taking many custom cake orders, a custom system linking recipes and production planning makes costs and waste visible.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 20 screens and 10 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €450 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can customers order cakes online?
Yes. An order form with servings and options is added to your website and the deposit is taken online.
Can allergen information be recorded?
Allergens are flagged in recipes and shown on labels and order tickets.
Does it export to our accounting software?
Sales, purchase and delivery documents can be exported to Xero, QuickBooks, DATEV and similar programs.
Can branches enter requests on a tablet?
Yes. The branch screen runs on a tablet and requests close automatically at a set cut-off time.
