With rental gowns the real stock is not the dress but the date: the same model cannot go to two brides on the same weekend, and the time needed for dry cleaning and alterations after each return has to be factored in. When the calendar lives in a notebook, double bookings, missing deposits and late returns are inevitable. In the system we build, each item’s rental, fitting, alteration and cleaning days appear on one calendar. When a client chooses a model, availability is checked instantly and the deposit is recorded; reminders go out as pickup and return dates approach.
Problems we see in rental shops
- The same dress promised to two clients for the same date
- Dry cleaning and alteration time forgotten
- Disputes over deposits and damage deductions
- Fitting appointments clashing in peak season
Modules
Item calendar
Rental and blocked days by model, size and colour.
Fitting appointments
Fitting room and consultant calendar with reminder messages.
Deposit and security
Booking deposit, balance due, security deposit refunds and damage deductions.
Alteration tracking
Measurements, alteration notes and the tailor’s due date.
Cleaning and care
Dry cleaning and repair time after each return.
Item profitability
Rentals, revenue and depreciation per model.
How it works day to day
- 1
The client comes to the shop for a fitting appointment.
- 2
Availability of the chosen model is checked for the wedding date.
- 3
The contract, deposit and alteration measurements are recorded.
- 4
On pickup day the item is handed over against a security deposit and the return date is reminded.
- 5
On return the item is checked, sent for cleaning and the calendar reopens.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For small boutiques that only sell, standard stock software may be enough.
When custom software pays off
For shops focused on rentals that manage a date calendar per item, security deposits and cleaning cycles, a custom system prevents double bookings and lost revenue.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 17 screens and 10 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €400 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can clients reserve a model from an online catalogue?
Yes. Fitting appointments or provisional reservation requests can be taken from the catalogue page.
Can sales and rentals be managed in the same system?
Yes. Each item can be set up for sale, for rent or both.
How are security deposit refunds handled?
After the return check, a full refund or a damage deduction with its reason is recorded.
Is client data safe?
ID and contact details are protected with role-based access and a GDPR privacy notice is added to the contract.
