A funeral is arranged within tight time limits and leaves no room for error: the burial permit, collection from the hospital, preparation, the place of ceremony and its timing, the grave plot, transfers to another city and the memorial notice. When details are passed on by phone, the family can be given the wrong time and a document may be missing. In the system we build, every death opens an arrangement file, and the document checklist, vehicle and crew assignment, and ceremony and burial times are planned on one screen. The family receives clear details by SMS, crews see their tasks in the app, and all services are recorded on the file and invoiced.
Problems we see in funeral services
- Unclear which stage paperwork has reached
- Vehicle and crew tasks handed out by phone
- Different people giving the family different information
- Grave plot and section records kept in a ledger
What the system includes
Death file
Deceased and next-of-kin details, place of death and a document checklist.
Transfer plan
Hearse, driver, and local and long-distance transfer tracking.
Burial arrangements
Plan for preparation, ceremony venue, ceremony time and burial time.
Grave plot records
Cemetery, section, plot and family grave details.
Family updates
Sharing times and locations by SMS and WhatsApp.
Services and invoice
Itemised services including coffin, flowers, hospitality and transfer.
How it works day to day
- 1
The file is opened on notification of death and the document list begins.
- 2
A hearse and crew are assigned.
- 3
The ceremony venue, ceremony time and burial place are planned.
- 4
Times and locations are sent to the family and relatives.
- 5
After the burial the service breakdown and invoice are prepared.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For businesses handling few services, a shared calendar and checklists may be enough.
When custom software pays off
For busy firms and municipal offices, a custom system that unites paperwork, transfer, burial and plot records reduces the risk of error and the coordination load.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 16 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €400 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can it be used with municipal cemetery records?
Yes, the cemetery, section and plot structure is defined, and existing ledger records can be imported.
Are long-distance and international transfers tracked?
Yes, the transfer route, vehicle and required documents are tracked step by step on the file.
Can the family messages be edited?
Message templates are prepared in your organisation’s tone and checked before sending.
How is personal data protected?
Details of the deceased and next of kin are kept GDPR-compliant with role-based access.
