In nuts and coffee, quality is decided at the roast and profit is lost in shrinkage. If raw hazelnuts, peanuts or green beans are not checked at intake for moisture and aflatoxin, the problem shows up on the shelf; and when roast temperature and time are left to the roaster’s experience, batches taste different from one another. In the system we build, green product is received with supplier lot, moisture and test result. Each roast batch is recorded with its profile, temperature and time, and shrinkage is calculated automatically from weight in and out. Packed product is labelled with lot and best-before date, and wholesale and e-commerce orders draw from the same stock.
Problems we see in roasting plants
- The true roasting shrinkage being unknown
- Taste and colour differences between batches
- Green product tests not matched to lots
- Shop, wholesale and online stock kept separately
Modules
Green product intake
Supplier, origin, lot, moisture and aflatoxin test record.
Roast profile
Temperature, time and salt-spice recipe per product; batch record.
Shrinkage and yield
Weight in and out, roasting and sorting shrinkage report.
Packing and labels
Weighed packing, barcode labels with lot and best-before date.
Multichannel stock
One stock for shop, wholesale and e-commerce orders.
Quality and recall
Trace from lot to customer, complaints and retained sample records.
How it works day to day
- 1
Green product arrives, is tested and booked into the warehouse with its lot.
- 2
A roast batch is opened according to the daily plan.
- 3
The operator enters the profile and actual weights on the tablet.
- 4
The product is packed and enters stock with a lot and best-before label.
- 5
Orders draw from the same stock and dispatch and invoicing are prepared.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For single-shop roasters with a small range, an off-the-shelf POS and stock package may be enough.
When custom software pays off
For plants selling through a dealer network, chain stores and marketplaces, a custom system joining roast records, shrinkage and lot tracking with multichannel stock makes profitability clear.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 20 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €450 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can data be taken from the roasting machine?
Temperature and time data can be read from roasters with a data output; otherwise the operator enters it on the tablet.
Do marketplace orders deduct from stock automatically?
Yes. Stock and order synchronisation is set up with supported marketplaces and your e-commerce site.
Can we define a separate profile for coffee?
Yes. Bean origin, roast level and grind options are defined specifically for coffee products.
What happens to a lot with a bad aflatoxin result?
The lot is automatically put in quarantine, blocked from use in production and noted in the supplier report.
