On renovation jobs, several flats or offices are refurbished at once, and the plasterer, painter, electrician, tiler and joiner must arrive in order. Materials arrive on last-minute orders, extra work is agreed verbally, and when the job ends, what each subcontractor was paid and whether the project made a profit become matters of argument. In the system we build, the survey turns into quantity line items and the quote is prepared from them. The approved job schedule is assigned to subcontractors and tradespeople, material orders are planned by date, extras are added with client approval, progress is tracked through photos and valuations are calculated automatically.
Problems we see in renovation firms
- Trades getting out of sequence and the job overrunning
- Verbally agreed extras that cannot be invoiced
- Materials arriving late and the crew waiting
- Unclear subcontractor valuations and project profit
Modules
Survey and quantities
Room-by-room dimensions, areas and item lists, with a photo survey.
Quote
Unit-priced quote from the quantity items, with revision history.
Job schedule
Item-level sequence, dates and subcontractor or tradesperson assignment.
Material orders
Order and delivery date tracking for tiles, paint, plaster and sanitaryware.
Extras and approval
Extra work items approved digitally by the client.
Valuations and profitability
Subcontractor valuations, client payments and project cost report.
How it works day to day
- 1
Measurements and items are entered at the survey and a quote is produced.
- 2
The approved quote turns into a job schedule.
- 3
Tradespeople and material orders are planned by date.
- 4
The site manager logs daily progress with photos.
- 5
At the end of the job, valuations and project profitability are closed.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For single-crew tradespeople with few jobs, general quoting and task apps can be enough.
When custom software pays off
For firms running several projects at once with a subcontractor network and extras, a custom system noticeably reduces delays and lost profit.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 20 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €400 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can the client follow progress?
A client-specific page shows the job schedule, completed items and photos.
Do subcontractors log in to the app?
If you wish, subcontractors see their own jobs and valuations with limited access; it is not mandatory.
Can we use our own unit price lists?
Your existing unit price and rate lists are imported and quotes are prepared from them.
Where are project photos stored?
Photos are kept in secure cloud storage linked to the project and shared according to permissions.
