A building inspection firm oversees dozens of sites at the same time, and on each one the foundations, reinforcement, concrete pours and stage sign-offs must happen at set times. When inspector notes stay on paper and photos stay on phones, writing reports and tracking the fee stage becomes hard. In the system we build, the inspector fills in the checklist on site from a phone, links photos to the work item and generates a draft report. Concrete sample results, stage sign-offs and fee percentages are followed for each project on one screen.
Problems we see in inspection firms
- Inspection reports rewritten after returning from site
- Concrete sample results followed up late
- Confusion over which site is at which stage
- Defect notices not reaching the contractor
What the system includes
Project card
Parcel, building class, contractor, site manager and inspector team.
Inspection plan
Inspector visit calendar by construction stage.
Mobile checklist
Photo-backed check items for foundations, reinforcement, formwork and services.
Sample tracking
Concrete pour, sampling, laboratory and crushing results.
Defect notices
Dated defect lists sent to the contractor, with close-out tracking.
Stage sign-off and fees
Stage sign-off, fee percentage and collection status.
How it works day to day
- 1
The project is opened with building and team details.
- 2
Inspection visits are planned by construction stage.
- 3
The inspector completes the checklist with photos on site.
- 4
Defects are notified to the contractor and sample results are recorded.
- 5
The stage sign-off is done and the fee status is updated.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For firms with few projects, the official system and Excel sheets may be enough for a while.
When custom software pays off
In firms managing many sites and inspectors, a custom system that combines the mobile checklist, samples and fee stages noticeably reduces the reporting burden.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 18 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €400 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Is data sent automatically to the official system?
Entry into the official system remains your firm’s authority; the system keeps the information needed for those entries ready and tidy.
Are photos stored with location and date?
Yes, each photo is linked to its check item with the date, time and location it was taken.
Can checklists be changed?
Yes, check items by type of work can be edited from the dashboard.
Can the contractor access the system?
If you wish, the contractor sees only the defect list for their own project and uploads close-out photos.
