In boat charter the same gulet is chartered whole one week and sold cabin by cabin the next; on a day-trip boat, seat capacity, weather cancellations and hotel transfers come into play. When agent bookings sit in email, overbooking and lost commission calculations become routine. In the system we build, each boat’s calendar handles private charter, cabin sales and day trips. Guests or agents see availability and pay a deposit, the captain and crew plan and transfer list are generated automatically, and refund rules are applied on cancellations.
Problems we see in boat operations
- Overbooking across agent and direct sales
- No live view of cabin and seat capacity
- Refund confusion after weather cancellations
- Captain and crew shifts planned by hand
Modules
Boat calendar
Private charters, cabin-based sales and day-trip departures in one calendar.
Online booking
Deposit payment in the currency of your choice, by route, date and party size.
Agent management
Agent allotments, commission rates and an agent portal.
Crew planning
Captain, cook and deckhand assignments, with certificate and licence expiry dates.
Transfer list
Hotel-based pick-up times and vehicle assignment.
Passenger list
Passenger and crew lists prepared for port departure.
How it works day to day
- 1
The guest or agent picks a boat and dates.
- 2
The deposit is taken and the booking is posted to the calendar.
- 3
Before departure the crew and transfer plan is produced.
- 4
On departure day the passenger list goes to the captain.
- 5
After the trip, balances, commissions and settlements are closed.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For operators with one boat that only does private charters, ready-made booking tools can be enough.
When custom software pays off
If you manage several boats, cabin sales, agent allotments and crew planning together, a custom system prevents overbooking and commission leakage.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 18 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €450 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can the website be multilingual?
Yes, the booking page works in English, German, Russian and other languages, and in different currencies.
Can agents enter their own bookings?
In the agent portal they see only the allotment assigned to them and create bookings from it.
Can we cancel in bulk when the weather turns?
A departure is cancelled in one step, guests are notified and offered a new date or a refund.
Can the captain use the app at sea?
Passenger lists and trip details are downloaded to the device in advance and can be viewed without a connection.
