In a hire business every day a crane sits idle is lost income, yet which machine is on which site for how many hours often depends on what the operator tells you by phone. When statutory inspection dates are missed, the machine can no longer be put to work. In the system we build, every machine appears in a hire calendar, and quote, contract and dispatch run in a single flow. The operator records daily hours and the site signature in the app, and hourly or daily hire invoices are ready at month end.
Problems hire companies face
- No real-time view of machine utilisation
- Operator timesheets unsigned and scattered
- Missed inspection and maintenance dates
- Hire invoices issued with missing hours
Modules
Equipment calendar
Utilisation and reservation view for cranes, platforms and plant.
Quote and contract
Quotes and hire contracts at hourly, daily or monthly rates.
Operator timesheets
Working hours, breaks and a digital signature from the site representative.
Statutory inspections
Lifting equipment examinations and alerts for certificate dates.
Maintenance and faults
Engine-hour-based service plans and fault records.
Hire invoicing
Draft invoices generated from timesheets, with profitability per machine.
How it works day to day
- 1
An enquiry arrives, a suitable machine is picked from the calendar and quoted.
- 2
A contract and operator are assigned for the confirmed job.
- 3
Each day the operator enters working hours in the app and collects a signature.
- 4
The system reminds you of maintenance and inspection dates.
- 5
At period end the hire invoice is created from the timesheets.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For small businesses with a few machines, general rental or bookkeeping programs may be enough to start with.
When custom software pays off
When operated hire, hourly timesheets and inspection workload grow, a custom system lifts machine utilisation and billed hours.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 18 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €450 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Are dry hire contracts managed too?
Yes, for dry hire it keeps out-and-return checks, damage photos and mileage or hour readings.
Can telematics data be pulled in?
On machines that share data, engine hours and location can be fetched automatically.
Are inspection certificates stored?
Yes, each machine’s examination reports are attached as files and an alert is sent before they expire.
Can the customer approve timesheets?
The site representative signs the timesheet in the app or approves it through an SMS link.
