In scaffolding hire the problem is not the machine but the thousands of components: standards, ledgers, braces, decks, couplers. Parts go to different sites in batches and come back partially, so how many pieces remain with each customer and how many days the rent should run for gets muddled. In the system we build, every dispatch and return is documented by part code and quantity, and the equipment on hire per customer is visible at any moment. Rent is calculated automatically by part and day, and missing or damaged parts found on return are recorded with photos and carried onto the invoice.
Problems hire businesses face
- No idea how many parts are still with the customer
- Rental days miscalculated on part returns
- Lost and damaged parts not recovered
- Unclear hireable stock in the depot
What the system includes
Part stock
Hireable stock by part code, weight and depot.
Dispatch and return notes
Dispatch by part quantity, partial returns and electronic delivery notes.
Items on hire
Open part list by customer and site.
Rental calculation
Automatic rent by part and day, with minimum hire period rules.
Missing and damaged
Records of missing, scrapped and repairable parts at return inspection.
Erection service
Erect and dismantle crew assignment and scaffold handover certificate.
How it works day to day
- 1
A part list and quote are prepared from the customer’s request.
- 2
Goods are loaded at the depot and the dispatch note is issued from the tablet.
- 3
Material left on site shows on the customer’s account.
- 4
On return, parts are counted and missing or damaged items are logged with photos.
- 5
At period end rent and damage charges are invoiced.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For hire businesses with few product types and customers, the rental modules of stock programs may be enough to start with.
When custom software pays off
With thousands of parts, partial returns and damage charge rules, a custom system that calculates rent by part recovers rental income that slips away.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 18 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €450 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can parts be counted by barcode?
Yes, palletised or tagged parts are counted by barcode, and loose parts by quantity or weighbridge weight.
Can a minimum hire period be defined?
Yes, minimum days and discount rules can be set per customer or part group.
Can the customer see their equipment on site?
If you wish, the customer gets a portal showing the open part list and a hire summary.
Can our current stock list be imported?
Part lists and customer balances in Excel are imported during setup.
