In HR consultancy thousands of CVs pile up in inboxes and folders, and nobody knows which role a candidate was submitted for before or which client interviewed them. A candidate presentation is rebuilt from scratch for every client, and CVs without GDPR consent are a liability. In the system we build every CV is parsed into a searchable candidate database that can be filtered by skills, experience and location. Candidates move through role-specific stages, interviews are scheduled from the calendar, and the client company sees the shortlist in its own portal and gives feedback.
Problems recruiters face
- CVs scattered and impossible to search
- The same candidate submitted again to different clients
- Slow client feedback
- Candidate consent and data retention periods not tracked
Modules
Vacancy management
Client, job description, criteria, salary range and consultant assignment.
CV database
CV parsing, tagging and skills-based search.
Candidate stages
Board for screening, test, interview, offer and placement.
Interview scheduling
Calendar invites, video link and evaluation form.
Client portal
Shortlist presentation, candidate scoring and feedback.
GDPR and reports
Consent records, retention alerts and placement statistics.
How it works day to day
- 1
A role is opened in the system with the client’s criteria.
- 2
Suitable candidates are searched in the database and new applications are collected from the job page.
- 3
Candidates are screened and the assessments recorded.
- 4
The shortlist is presented in the client portal and feedback collected.
- 5
The placement is completed and invoicing and the guarantee period are tracked.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For independent consultants working on a few roles, off-the-shelf ATS products may be enough.
When custom software pays off
For firms with a large candidate pool, many client companies and their own assessment processes, a custom ATS improves matching speed and data security.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 20 screens and 11 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €500 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can our existing CV archive be imported?
Yes. PDF and Word CVs are bulk-uploaded and parsed, and a consultant fills in any missing fields.
Is there AI matching?
Candidate profiles can be ranked against a role’s criteria as a suggestion; the final choice stays with the consultant.
How is it managed under GDPR?
Consent is recorded for every candidate, and records past their retention period are flagged and then anonymised or deleted.
Do clients see candidates’ contact details?
No. Contact details can be hidden on the presentation screen and are revealed only if the consultant shares them.
