At a dive centre, who boards which boat each morning, which certification level each diver holds and which wetsuit and BCD size goes to whom is settled with paper lists. A diver with an incomplete medical statement can end up on the boat, and a regulator past its service date can end up in use. In the system we build, divers submit their certification and medical statement online when booking. The centre plans the daily dive schedule, the instructor-to-student ratio and equipment allocation from one screen, while cylinder fills and equipment service dates are tracked automatically.
Problems we see at dive centres
- Certifications and medical statements checked on the boat
- Equipment sizes and counts getting mixed up in the morning rush
- Missed regulator and cylinder service dates
- No visibility of course students’ dives and exam progress
Modules
Dive booking
Online registration for boat dives, trial dives and course packages.
Diver profile
Certification level, logbook dive count, medical statement and liability waiver.
Equipment rental
Wetsuit, BCD, regulator and dive computer allocation by size and serial number.
Cylinder and service tracking
Cylinder fill log, hydrostatic tests and regulator service dates.
Instructor planning
Instructor assignment, student ratios and course progress tracking.
Daily dive list
Boat, dive site, group and equipment list sent to the tablet.
How it works day to day
- 1
The diver picks a package and uploads their certification and medical statement.
- 2
The centre builds the daily dive list and groups.
- 3
In the morning, equipment is handed out by size and serial number.
- 4
On return, dives are logged and equipment is checked back in.
- 5
Payment is closed and course progress and certification are updated.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For small centres that only sell trial dives, general booking tools can be enough.
When custom software pays off
When courses, equipment rental, cylinder servicing and certification checks all run together, a custom system improves both safety and efficiency.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 18 screens and 10 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €450 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can the medical statement be signed online?
Yes, the diver completes the form at booking and signs on screen; the document is attached to the diver’s record.
Can we track equipment with barcodes?
Every item gets a barcode or QR label, and handover and return are done by scanning.
Is it multilingual for tourist divers?
Booking and form screens are offered in several languages.
How is diver data protected?
Medical statements are restricted to authorised staff and stored encrypted in line with GDPR.
