Short-term rental bookings come from Airbnb, Booking.com and direct calls; when the calendar is not unified in one place, double bookings follow. Once key handovers, cleaning schedules, guest registration and owner payouts are handled by hand, the operation becomes unmanageable beyond a few apartments. In the system we build, bookings from every channel come together in a shared calendar and availability syncs instantly. Guests check in online and upload their ID, a smart lock code is sent automatically, a cleaning task is created at checkout, and at month end owners receive an income statement.
Problems rental operators face
- Double bookings across different platforms
- Waiting on site to hand over keys
- Cleaning schedules and inspections getting mixed up
- Guest registration obligations slipping
Modules
Channel manager
Calendar and rate sync with Airbnb, Booking.com and your own website.
Bookings and pricing
Seasonal, minimum-stay and weekend pricing rules.
Online check-in
Guest details, ID upload and acceptance of house rules.
Smart locks
Automatic door codes valid for the length of the stay.
Cleaning tasks
Cleaning assignments by checkout, photo inspections and missing supplies.
Owner statement
Occupancy, revenue, commission and expenses per apartment.
How it works day to day
- 1
A booking arrives from any channel and the dates close on all other channels.
- 2
The guest receives an online check-in link and their ID details are collected.
- 3
On arrival day the smart lock code and directions are sent.
- 4
At checkout the cleaning team gets a task and the apartment is marked ready with photos.
- 5
At month end the owner receives an income and expense statement.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For operators with a few apartments, an off-the-shelf channel manager and holiday rental software may be enough.
When custom software pays off
For businesses managing apartments for many owners that want full automation with cleaning teams and smart locks, a custom system significantly lowers operating costs.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 22 screens and 10 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €600 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Do Airbnb and Booking.com calendars really stay in sync?
Availability updates automatically via calendar sync or an official channel manager connection; the connection type is confirmed during discovery.
Can guest registration be handled?
Guest details are collected during online check-in and prepared in the format required for the legal registration where your local rules demand it.
Which smart locks are supported?
We integrate with smart lock brands that offer an API; your existing locks are assessed during discovery.
How is guest ID data protected?
ID images are stored encrypted, only authorised staff can access them and they are deleted after the legal retention period.
