The day’s delivery list is split between drivers by the dispatcher’s experience; when vehicle load, customers’ delivery windows and traffic are not taken into account, vehicles drive to the same area twice and fuel and working hours are wasted. In the system we build, orders arrive with address, weight or volume and delivery window, and the algorithm suggests the shortest routes based on vehicle capacity and time windows. The driver sees an ordered stop list in the app, the customer gets an arrival notification, and plan is compared with actual.
Problems we see in distribution operations
- Routes planned by hand and by experience
- Vehicle capacity used inefficiently
- Customers’ requested time windows being missed
- Planned and actual routes not being comparable
Modules
Order pool
Deliveries from your ERP or a spreadsheet, with address validation and map display.
Route optimisation
Multi-vehicle planning by capacity, time window, working hours and vehicle type.
Driver app
Ordered stop list, navigation, and delivery and return records.
Proof of delivery
Signature, photo and the reason for a failed delivery.
Customer notification
Estimated arrival time and a live tracking link.
Performance report
Planned versus actual kilometres, time and cost per stop.
How it works day to day
- 1
The day’s deliveries are imported into the system.
- 2
The algorithm builds routes per vehicle and the planner approves them.
- 3
The driver opens the stop order and navigation in the app.
- 4
Each delivery is closed with a signature or photo and the customer is informed.
- 5
At the end of the day plan and actual routes are reported.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For businesses making a few stops a day with a handful of vehicles, off-the-shelf route planning apps are enough.
When custom software pays off
For businesses with several depots, different vehicle types, cold chain or special delivery rules, a custom route system tied to the ERP clearly increases fuel and labour savings.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 18 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €550 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
How many vehicles and stops can routes be calculated for?
Planning covers hundreds of stops and many vehicles, and calculation time is tested together with the scope.
Can urgent orders arriving during the day be added?
Yes, a new order is added to the best-placed vehicle and the driver’s route is updated.
Can drivers work in areas without internet?
The stop list downloads to the phone, and delivery records sync once a connection returns.
Can it also be used for staff shuttle routes?
Yes, stops and shuttle routes can be planned from employees’ addresses.
