In a trade union, if the member list by workplace, branch and representative is not reconciled with the dues deducted by employers, serious gaps open up. Member counts per workplace cannot be pulled quickly for recognition purposes, and announcements to members depend on representatives’ own phone lists. In the system we build members are held by workplace, branch and representative; when employers’ dues lists are imported, members with no deduction show up automatically. Representatives see the position at their own workplaces in the app, and members follow announcements and welfare benefits from the mobile app.
Problems we see at unions
- Dues deductions and the member list not matching
- Membership counts per workplace not available quickly
- No fast, verifiable way to message members
- The representative network and branch activity not being tracked
Modules
Member records
Joining date, workplace, branch and contact details, matched against official lists.
Dues reconciliation
Import of employer deduction lists and a variance report.
Workplace and recognition
Employees and members per workplace, with recognition threshold tracking.
Representative network
Workplace reps, terms of office and activity reports.
Collective bargaining
Meeting calendar, claims, minutes and process steps.
Member communication
Mobile notifications, SMS, surveys and welfare benefit applications.
How it works day to day
- 1
Membership details are brought in by matching them against the official membership extract.
- 2
Members are linked to their workplace, branch and representative.
- 3
Each month employer dues lists are imported and differences reported.
- 4
Representatives report workplace developments through the app.
- 5
Head office follows recognition, dues and activity reports.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For small unions organised in a single workplace, general association and member software is enough.
When custom software pays off
For multi-branch unions organised across hundreds of workplaces and handling recognition counts, a custom system noticeably improves lost dues and organising tracking.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 20 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €450 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
How does it match against official membership records?
The official member extracts supplied to the union are imported periodically, and differences from the system’s records are listed.
Is member data shared with employers?
No. Union membership is protected as special-category data under strict permissions and is visible only to union officials.
What do representatives see?
Only the member list and announcements for their own workplaces; they cannot access other workplaces.
Can old member records be imported?
Yes. Existing databases and Excel lists are cleaned, matched and migrated.
