A motorcycle dealership handles sales, registration paperwork, accessories and servicing under one roof, but usually in separate notebooks. Nobody knows which bike is due a service at what mileage, and the service history of vehicles in courier company fleets is scattered. In the system we build every motorcycle is recorded by VIN and engine number; after the sale, all job cards, replaced parts and mileage build up on the same card. Customers due for a service get an automatic reminder, and fleet customers receive consolidated invoices.
Problems at motorcycle dealerships
- Losing customers for aftersales servicing
- Parts and accessories stock scattered
- No view of courier fleets’ service history
- Labour time not recorded on job cards
Modules
Vehicle sales
Stock by VIN and engine number, sales contract and registration steps.
Service job card
Fault diagnosis, approved estimate, parts and labour records.
Parts and accessories
Barcoded stock, equivalent parts and supplier orders.
Service reminders
Periodic servicing notices by mileage and date.
Fleet customers
Per-vehicle history and consolidated invoicing for courier and delivery companies.
Warranty tracking
Warranty period, coverage and warranty claims to the distributor.
How it works day to day
- 1
The motorcycle enters stock by VIN and is linked to the customer on sale.
- 2
A job card is opened for the bike coming in and an approved estimate prepared.
- 3
Parts used come off stock and the technician records the labour.
- 4
On handover the invoice is issued and the next service mileage is set.
- 5
A customer nearing a service gets an SMS or push notification.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For small workshops that only do servicing, off-the-shelf garage software may be enough.
When custom software pays off
For dealers that run sales, registration, accessories and fleet servicing together, a custom system that brings it all onto one card extends customer lifetime and increases service revenue.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 18 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €450 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can warranty claims be sent to the distributor’s system?
Directly if the distributor offers an API; otherwise the required details are exported in a ready format.
Can customers see their service history?
Yes. A simple customer screen, opened with a registration plate or phone number, shows service history and the next service due.
Can old service records be imported?
Customer, vehicle and job card records from Excel or your old program are imported.
Can special pricing be set for fleet customers?
Yes. Labour and parts discounts are defined per company.
