In a mosque association, donations go into a receipt book, dues into a ledger, and each student’s memorisation progress into the teacher’s notebook. When the board changes, records get scattered, thanking donors and accounting for funds falls behind, and parents cannot find out which page their child has reached. In the system we build, donations, dues and expenses sit in one ledger under numbered receipts, so the end-of-term report is ready on demand. After each lesson the teacher logs the student’s page, section and revision on a tablet, and parents get a weekly summary by SMS or WhatsApp.
Problems we see in associations and schools
- Donation receipts getting lost and funds not being accounted for
- No clear record of who has paid their dues
- Memorisation and revision tracking stuck in a notebook
- Parents not receiving regular updates
What the system includes
Student and parent records
Class, teacher, attendance and parent contact details.
Memorisation tracking
Page, section, new-lesson and revision records, with a progress chart per student.
Donations and receipts
Cash and in-kind donations, seasonal giving records and numbered digital receipts.
Members and dues
Member list, monthly dues balances and bulk SMS reminders.
Income-expense ledger
Cash-basis bookkeeping with cash and bank movements.
Announcements
Programme, talk and event notices for the congregation and parents.
How it works day to day
- 1
The student is enrolled with parent details.
- 2
After each lesson the teacher logs memorisation and revision in the app.
- 3
Incoming donations and dues are entered with a receipt.
- 4
Expenses go into the ledger from a photo of the receipt.
- 5
At term end the board and general assembly reports are generated.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For small associations that only track members and dues, off-the-shelf association software is enough.
When custom software pays off
For associations and foundations that want the Quran school, memorisation tracking, online giving and parent communication in one place, a custom system gives more orderly and transparent management.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 16 screens and 8 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €350 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can teachers use the system easily?
Memorisation entry takes a few taps, and the interface is designed with large buttons and a simple layout.
Can we accept online donations?
Yes, donations are taken through a payment gateway, and the donor automatically receives a receipt and a thank-you message.
Can old member and donation records be imported?
Member, dues and donation history from your spreadsheets is imported into the system.
Is student data stored in line with GDPR?
Children’s data is protected with role-based access, and parental consent is captured at enrolment.
