Landscaping firms build new garden projects on one hand and run weekly mowing, pruning, spraying and irrigation maintenance for estates and villas on the other. When which crew goes where on which day is settled by phone, maintenance visits slip, and the property manager disputes invoices because they cannot see the work done. In the system we build, every maintenance contract turns into a recurring job schedule; crews see the daily route in the app and close each job with before-and-after photos. Plants, fertiliser and chemicals used are deducted from stock, and the client receives a monthly maintenance report by link.
Problems we see in landscaping firms
- Recurring maintenance forgotten or delayed
- No way to prove the work done to the client
- No knowledge of chemical, fertiliser and plant stock
- Project surveys and quotes prepared in a scattered way
Modules
Maintenance contracts
Frequency, scope and monthly fee per estate, villa and organisation.
Job plan and routes
Recurring jobs assigned to crews automatically, with routes on a map.
Field app
Task list, before-and-after photos, notes and client sign-off.
Materials stock
Receipts and issues of plants, seed, fertiliser and agrochemicals, plus vehicle stock.
Survey and quote
Project quotes built from site area, plant list and irrigation items.
Client report
Monthly work done, photos and spraying records.
How it works day to day
- 1
Weekly maintenance jobs are generated from the contracts.
- 2
In the morning the crew sees its route and tasks in the app.
- 3
On completion, photos and materials used are entered.
- 4
Materials come off stock and labour is applied against the contract.
- 5
At month end the client is sent a report and an invoice.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For small teams with a handful of clients, general job tracking apps can be enough.
When custom software pays off
For firms managing many maintenance contracts, several crews and materials stock, a custom system improves both efficiency and client satisfaction.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 16 screens and 9 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €400 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can crews work in areas with no signal?
The app works offline; photos and records are sent when a connection returns.
Are pesticide application records kept?
For every spraying the product, dose and treated area are recorded and added to the client report.
Can the property manager see reports?
With a dedicated link or portal account, management can see the work done and the photos.
Can we move our existing client list across?
Client, contract and address details are imported from Excel and locations are marked on the map.
