A football academy runs dozens of squads from U8 to U17, training times that change with pitch availability and hundreds of parents. When attendance is on paper, fees are in a notebook and development notes live in the coach’s head, payments slip and you cannot show parents real evidence of their child’s progress. In the system we build, coaches take attendance and training notes on their phone at the pitch, and fitness tests and technical assessments turn into a termly development report. Parents see the schedule, outstanding fees and reports in the app, and payment reminders go out automatically.
Problems we see in academies
- Paper registers and absences reported to parents too late
- Fees tracked in a notebook, with arrears piling up
- No measurable record of player development
- Pitch and coach schedule changes lost in WhatsApp groups
Modules
Squads and seasons
Age groups, pitches, coaches and the weekly training calendar.
Pitch-side attendance
Coaches take the register with one tap; absences are sent to parents.
Development report
Height, weight, sprint and agility tests plus technical and tactical scoring in a termly report.
Fees and payments
Monthly fees, sibling discounts, kit and camp charges; online payment.
Matches and tournaments
Squad selection, results, minutes played and goal statistics.
Parent app
Schedule, announcements, reports, payments and absence requests in one app.
How it works day to day
- 1
At the start of the season players are assigned to age groups and pitches.
- 2
Before training the coach takes attendance in the app.
- 3
Training notes and, when needed, test results are entered.
- 4
Monthly fees are generated and parents receive a payment link.
- 5
At the end of the term the development report goes to parents and the technical director.
Integrations
Off-the-shelf software or custom-built?
When off-the-shelf is enough
For a small single-site football school that only needs attendance and fee tracking, an off-the-shelf club app may be enough.
When custom software pays off
For academies with several pitches and sites that want to turn development reports into a sales and talent-selection tool, a system built around your own assessment criteria makes a clear difference.
How the budget is built
We launch the workflow that saves you the most time first, then add modules based on real usage. The full scope below is calculated with 20 screens and 10 modules; the final price follows a free discovery call and a written scope.
Maintenance and improvements (optional): €450 / month. Hosting, SMS, WhatsApp and app store fees are listed separately.
Frequently asked questions
Can we import our current player and parent lists?
Yes. Player, parent and balance data from Excel is imported during setup.
Can coaches take attendance at pitches with no internet?
Attendance is saved offline and synced once the connection returns.
How is children’s data protected under GDPR?
Parental consent is recorded, health and test data is visible only to authorised coaches and managers, and every access is logged.
Can we define our own development tests?
Yes. Test types, units and scoring scales are configured per academy from the dashboard.
